| Event | Trigger Time | Purpose | Email Recipients | Conditions/rules | Version |
|---|
| User profile edits |
| User profile changes done by admins/ managers/indirect managers. | Immediately after action. | To notify relevant Employee Garrison user/s about changes in user profile attribute/s. | User whose profile details are changed. | - User need to have access to the app.
- Profile attributes should be visible to the user.
- If a particular attribute is not visible to the user and changes are made in such attributes, then no email notification will be sent.
| Cloud & Server |
| Leaves |
| Leave created. | Immediately after action. | To notify relevant Employee Garrison user/s that a leave has been created on user's behalf by someone. | - Any user on whose behalf leave is requested by someone.
- Approver of that applied or availed leave.
| - User needs to have access to the app.
- Someone else(manager or admin) must have created leaves on user's behalf.
| Cloud & Server |
Leave edited. | Immediately after action. | To notify relevant Employee Garrison user/s that some changes are made in leave request. | - Any user whose leave request is edited.
- Creator of the leave if the (eg. Manager is creator of his team member's leave)
- Approver of the leave.
| - User needs to have access to the app.
- Only leave applicant, admin/super admin or creator of the leave can edit leaves request attributes.
| Cloud & Server |
Leave status is updated. | Immediately after action. | To notify relevant Employee Garrison user/s about the status update of leave request. | - Any user whose leave request status is updated.
- Approver of the leave.
- Creator of the leave if the (eg. Manager is creator of his team member's leave)
| - User needs to have access to the app.
- When a leave request is canceled by the system since user moved out of leave policy
- When leave is canceled, approved or rejected approved by an admin or super or approver.
| Cloud & Server |
Comment added on a leave request. | Immediately after action. | To notify relevant Employee Garrison user/s about the comment added on leave request. | - Any user whose leave request is commented.
- Approver of the leave.
- Creator of the leave if the (eg. Manager is creator of his team member's leave)
| - User needs to have access to the app.
- User(leave applicant) or any other user who can view that leave request can comment on the leave request.
| Cloud & Server |
Comment edited on a leave request | Immediately after action. | To notify relevant Employee Garrison user/s the edits on comment on leave request. | - Any user whose leave request comments are edited.
- Approver of the leave.
- Creator of the leave if the (eg. Manager is creator of his team member's leave)
- Creator of the comment.
| - User needs to have access to the app.
- Only comment creator edit her own comments on the leave request.
| Cloud & Server |
| Leave approver changed | Immediately after action. | To notify relevant user/s about change in leave request approver. | - Any user who has requested a leave.
- New approver of the leave.
- Creator of the leave if the (eg. Manager is creator of his team member's leave)
| - User needs to have access to the app.
- Only admins or super admins can change leave request approver.
| Cloud & Server |
Comment deleted on a leave request
| Immediately after action. | To notify relevant user/s that some comment is deleted on a leave request. | - Any user who has requested a leave.
- Approver of the leave.
- Creator of the leave if the (eg. Manager is creator of his team member's leave)
- Creator of the comment.
| - User needs to have access to the app.
- Only leave applicant or any other user who can view that leave request can change the approver.
| Cloud & Server |
Leave adjustment made (debit or credit ) | Immediately after action. | To notify relevant user/s about adjustments made in leave balance. | - Any user who leave balance is adjusted.
| - User needs to have access to the app.
- Only admins and super admins can make leave adjustments.
| Cloud & Server |